Enrollment

Online Student Registration

• All student registration is done online through Aspen, Monomoy’s Student Information System. This includes enrollment for preschool, Kindergarten, and any students new to the district.
• If you do not reside in Chatham or Harwich, you must apply as a School Choice student, click here for information.
• Students entering Kindergarten must be age 5 before September 1 of the school year during which they wish to enroll.
• Initial admission of children to the first grade (or other grades) will involve a consideration of both chronological age and the readiness of the children to do the work of those grades.
• If you are interested in our preschool program, please click here for the necessary steps before enrollment. Students entering preschool must be age 3 before September 1 of the school year during which they wish to enroll., and can be enrolled throughout the school year based on date of birth.
• Please read all of the instructions (and watch the instructional videos below) prior to clicking on the Register Here button.

If you have any questions or are unable to complete the registration process online, contact Monomoy's Central Registrar Roberta Simmons at rsimmons@monomoy.edu or 857-777-5863.

Register Here

Online Registration Instructions

These steps must be done using a computer or Chromebook. It will not work on a phone or mobile device.

1. If you are new to the district, you must request an Aspen Family Portal Account − Look for Request an account on the Aspen login screen

Click here to watch a video with step-by-step instructions on requesting an Aspen account (for families new to the district)

2. Register your child online through Aspen −  After you have logged in, click on the Initiate button to begin registering your student

Click here to watch a video with step-by-step instructions on registering your student using our online portal

If you have any problems with the online registration system, please send an email to help@monomoy.edu and your question will be directed to the proper party.

Required Forms for Registration

• Students registering for Kindergarten at Chatham Elementary School or Harwich Elementary School or any students new to the district must complete the online registration and submit the forms listed below.
• Please have these forms available as PDFs or photos on your computer prior to starting the online registration process.
• If you do not reside in Chatham or Harwich, you must apply as a School Choice student, click here for information.

This form will end with a section where you will upload copies of the required forms and documents. Please have the following documents ready to submit as PDFs or photos:

1. Copy of student’s Birth Certificate
2. Official photo ID of parent/guardian/caregiver (driver's license/state ID/passport)
3. Proof of Residency: 

   • As part of the online registration, you will need to provide the school with proof of residency documents from the list below. You need to provide two documents but you can only bring one from any given group from the list below.  For a document to prove residence it must state the residential address. A PO Box is not an acceptable proof of residency. Documents mailed "in care of" are not valid for proof of residency.

   • Per MGL Chapter 76 Section 5: "Every person shall have a right to attend the public schools of the town where he actually resides, subject to the following section. No school committee is required to enroll a person who does not actually reside in the town unless said enrollment is authorized by law or by the school committee. Any person who violates or assists in the violation of this provision may be required to remit full restitution to the town of the improperly-attended public schools."

   • Submit two proof of residency documents total -- must be from different categories:

     • Category A: Lease/Mortgage
       Current Lease or rental contract. - must be notarized and you must have proof of a recent rental payment
       Current Mortgage statement dated within 60 days
       Property deed record

     • Category B: Massachusetts RMV-issued documents
       RMV issued correspondence dated within 60 days and received via U.S. mail (including license/registration reminders)
       Current vehicle registration (with current address)

     • Category C: Financial-related documents
       Payroll Stub (within the last 60 days with current address)
       Bank statement that contains images of canceled personal checks dated within 60 days
       W-2 for the current year within 60 days of issue
       Current pension or retirement statement dated within 60 days
       Current SSA statement dated within 60 days
       Current installment loan contract (car loan) dated within 60 days

     • Category D: State/federal/municipal/city/town/county agency-issued documents
       Medicaid statement dated within 60 days
       Jury duty summons dated within 60 days
       Court correspondence dated within 60 days
       Property tax for current year
       Excise tax for current year
       Letter from approved government agency (Department of Children and Family Services, Department of Transitional Assistance, etc.)

     • Category E: Bills
       Utility bill (electric, telephone, water, sewer, cable, satellite, heating) dated within the past 60 days (temporary bills will not be accepted)
       Credit card statement dated within 60 days
       Cell phone bill dated within 60 days

     • Category F: Insurance-related documents
       Auto insurance policy for the current year
       Renter's insurance policy for the current year
       Homeowner's insurance policy for the current year

4. Any court-ordered documents or settlement agreements must be submitted, including custody, restraining orders, divorce, stay-away orders, etc.
5. Immunizations:
   • 5 DTP/DTaP (Diphtheria, Tetanus, Pertussis)
   • 4 IPV (Polio)
   • 2 MMR (Measles, Mumps, and Rubella)
   • 3 Hepatitis B
   • 2 Varicella (Chicken Pox) or physician documentation of disease
   • Lead Screen
6. Physical Exam: Within 6 months of Kindergarten entry. If your health insurance mandates 12 months between exams, and your child is not due until after school starts, please bring a copy of the last physical exam to let the nurse know the date of your child’s next physical.
7. Vision Screening: Within 1 year prior to Kindergarten entry provided by your Primary Healthcare Provider or Eye Care Provider, including a screen for stereopsis

Students who are considered homeless under the McKinney-Vento Act may not have to provide some of the required documents. Please contact Melissa Maguire at mmaguire@monomoy.edu or 617-848-0611 if you believe your student(s) qualify and it is impossible for you to provide the required proofs. We will work with you, and if necessary, recommend a letter of appeal to the Superintendent.

Additional Forms

Other forms that you will need to complete include:

• MRSD Health History form (and over-the-counter medication form)
• Prescription medication form
• MRSD Authorization to self carry/administer medicine form
• Medicaid
• Release of records (from previous school)

Transportation

As part of the registration process, you will be asked about your student’s transportation needs. You will need to indicate whether your student will be riding the bus, and what address will be used for bus pickup and drop-off.  

Final Steps

The next step is for the central registrar to review and accept the registration and supporting documents.

You will receive email notifications when your registration has been received and when it has been accepted.

You will be contacted by the school to set up an appointment to complete enrollment and give you information about your student’s first day.

Welcome to Monomoy!